Need for Notes to Financial Statements

In international accounting standard – 1 it is stated that, detailed explanation of each item of accounts of the financial statements is to be stated.

That is,

in this respect principles adopted in preparing companies accounts, the basis on which transactions have been arranged and accounted for, and disclosure of all information are to be taken into consideration.

Notes to the financial statements of a company are shown in three groups.

These are;

  1. Structural,
  2. Adopted principles,
  3. Other related affairs.


This part includes the following methods:

  1. On what basis the financial statements are prepared and what principles have been adopted in maintaining accounts of transactions are to be stated clearly.
  2. It is to be narrated clearly whether accounting standards have property been followed in preparing financial statements.
  3. The additional information regarding the matters which have been ignored in preparing financial statements is to be stated.

Notes to the financial statements are to be presented in order, so that relationships among, income statement, balance sheet and cash flow are indicated.

Notes present assertive and analytical information regarding financial statements.

Detailed discussion is made on items exhibited in balance sheet, income statement, cash flow and statement of changing capital. Besides it also presents information regarding probable matters.


it presents the matters which have been encouraged by accounting standards for transparency purpose.

The notes are presented in such a way that, the matters relating to financial statements are easily understandable in comparison with those of other companies. With this end in view these include:

  1. How far accounting standard has been adopted.
  2. The followed principles of accounting and measuring methods.
  3. The helping information of the accounting items presented in financial statements.
  4. Other matters such as, contingent liabilities, detailed disclosure of financial and non- financial matters.

In some cases it is noted that, arrangement of notes differs in succession.

For example,

Rate of interest on investments and adjustment of principal amount of investment, each is applicable for income statement and balance sheet.

But it is said that, the basis of financial statements and adopted principles of accounting are two separate issues.

Preparation of adopted principles of accounting

In this case the matters which are considered are;

  1. The basis of preparation of financial statements.
  2. The accounting principles adopted in preparation of financial statements. Besides, for their easy understanding the information regarding who has used and analyzed the methods which have been adopted in measuring money with its historical cost, current cost, realization cost or present cost should be stated in detail. Besides, methods adopted in case of;
    • earning profit
    • merger
    • merger of business
    • joint venture
    • depreciation or write off of assets
    • loan
    • contract of construction
    • investment
    • financial documents
    • research and development cost
    • inventory
    • income tax
    • reserve
    • employee’s benefit expense
    • foreign exchange
    • business and geographical affairs
    • cash and cash equivalent
    • over valuation
    • government contribution
    • lease are to be taken into consideration.

Other matters

In preparation of financial statements the business organizations will also have to mention the following matters if not stated otherwise:

  1. Size of company, legal entity, its structure, registration, address and any other place where business is run or registered.
  2. Business activities of company and detailed, information regarding expansion of business.
  3. Source of company, source of entire group of companies, information regarding company.
  4. Number of employees in a year or a particular period.

In practical field an accountant presents the explanations and analysis of financial statements through notes.