Meeting or plural form “Meetings” can be defined as ; “A gathering of people; as for a business, social, or religious purpose.” Meetings we know how important part meetings plays in our professional life. But they a a very important role in other parts of our life.
Meetings can be of various types based on formality, purpose, use, legality, participation and more. However the main principle of meeting is remains common: gathering of people. In this post; we will look meetings in terms of formality of them.
There are several types or meetings,
The rules of conduct of formal meetings are laid dozen in a company’s Articles of Association and/or Constitution or Standing Orders.
With such meetings a quorum must be present,i.e the minimum number of people who should be present in order to validate the meeting.A formal record of these meetings must be kept,usually by the company secretary.
Annual General Meeting(AGM)
AGM’s are held once a year to assess the trading of the organization over the year.All shareholders are invited to intend the GM but they must be given 21 days’notice.
Statutory meetings are called so that the directors and share holders ca communicate and consider special reports.Companies are required by law to hold these statutory meetings.
Board meetings are held as often as individual organizations require.They are attended by all directors and chaired by the Chairman of the board.
Informal meetings are not restricted by the same rules and regulation as formal meetings.Such meetings may take the form of brainstorming or discussion sessions where strict agendas may not be necessary and minutes may not be kept.
However,it is usually considered good business practice for an agenda to be issued to all members prior to the meetings so that they can be prepare adequately in order to make a valuable contribution.
These meetings are attended by a group of managers who may need to discuss a specific matter,report of progress reports.
For example the marketing manager,sales manager,production manager and research and development manager may meet to discuss the launch of a new product being launched soon.